UX Design of an HR System

Creating a compelling, functional, and user-friendly UX design has never been a piece of cake for any type of software. And in this article, we are going to focus on coming up with a UX design for custom HR software. So, if your company provides HR software development services and wants to provide better UX design services, we recommend checking it out.

We will cover not only tips on creating a good design. Here we will have a more detailed look at all the stages of building HR software: from coming up with an idea to choosing HR software development services from a reputable company. Let’s get it started!

HR software development and design process

1. Analyze your user demand

This is an essential step before developing software for any industry. If you are planning to develop custom HR software, you need to know what people are looking for. For instance, according to Statista, The largest segment in the HR tech market, personnel management, and payroll is dominated by incumbents. But from a 95.3% share in 2019, their share will slide to 92.4% in 2025.

You may come up with surprising survey results and this can serve as your benefit compared to competitors. Find out what features are most desired from users, what pains they have unsolved, and how your human resource management software development services can be helpful. Based on the received insights, you can create user profiles that represent the needs, pains, and expectations of different types of users.

2. Come up with features based on user needs

The main goal of gathering data about your customers is tailoring your software to their needs. To be more illustrative, we offer you a few examples of how you can come up with great and relevant functionality.

  • HR directors may want to make their employees more engaged. For this, you can develop a real-time chat feature, integrate an AI-based human-like chatbot, enable notifications and offer relevant news about the company.
  • Managers may want to have more insights into team monitoring. And you can allow it by creating team management features and workflows.

Naturally, the majority of the features have varying degrees of authority, as well as the information has varying degrees of sensitivity. Naturally, Manager has more authority than the HR director, and Employee has more authority than Manager. A customized human resource management system has also been built, tailored to the unique circumstances of each organization.

3. Create different levels of access control

You can create several roles with different roles and access levels based on the company’s needs. From an employee to an HR director, their responsibilities can and should vary. This is essential for creating a well-thought HR system.

4. Hire the best HR software development company

Once you are all set with your app idea and functionality, it’s time to pay more attention to the technological side. For this, you need to choose a vendor that has sufficient experience in building HR solutions. Apart from visiting the websites of different companies, check out what their previous clients say on Clutch, pay attention to their portfolios, and pay attention to the technologies they work on. Discuss the way they organize and manage projects, how they communicate with clients during the software development process, and how they choose team members for their projects.

Designers are the key members of dedicated software development teams, so a company can offer their in-house designer for your project. If they don’t have such team members, you can evaluate different candidates and choose the best designer for your project together.

It is very important that the client, software engineers, and designer work together throughout project development. A design that works seamlessly with the functionality and helps users with solving their problems is your end goal, so the more often you communicate, the better it will be for your design.

Tips on creating UX design for HR software development solutions

1. Use a minimalist design

HR technology is not an exception to the growing trend of minimalism in software design across disciplines and sectors. Vendors who target SMBs in particular, like are aware that these businesses lack the resources to evaluate intricate UI elements and functionality. For instance, you can provide a condensed, basic interface that streamlines rewards administration for SMBs.The new HR software won’t seem or feel any different from the applications your employees use often thanks to the simple UI design as well.

2. Pay attention to what your design looks like on mobile devices

Although this might be considered a universal piece of advice, you shouldn’t overlook mobile device optimization in your HRMS software development. Mobile experiences must be taken into account as a crucial, if not the key, touchpoint in HR solutions UX. Employers have a choice between configuring the app for mobile use and developing a whole distinct mobile native solution. Vendors are becoming more aware of the significance of mobile UX in HR technology, albeit this decision is dependent on the availability of resources and the target user base.

3. Focus on Recognition and not Memory.

Employees cannot be expected to precisely recall each and every process flow described in FAQs, training sessions, as well as other documentation. The capacity of human memory to manage multiple things at once is limited. Therefore, it is recommended to reduce the cognitive burden using real-time enablers and guide aids. This could contain built-in notifications that are activated once a specific functionality is selected, chatbots, and tiny UI components like micro-copy and micro-graphics.

The final note on HR system UX design

As you can undoubtedly guess, a successful UX design relies on simplicity. It’s a wise idea to bear in mind when coming up with ideas or developing proofs-of-concept for any system, but especially for software designed with the intention of assisting a company in expanding.

Maintain usability by keeping the design and feature set to a minimum for HR apps. Naturally, you can add nice, entertaining elements to it, like gifs or jokes, to make it more accessible and encourage users to utilize it, but put the application’s primary business objective first.