A Day in the Life of a Business Systems Analyst

Technology has changed the way businesses operate. Then, the business systems analysts come into play to optimize their operations.

So what is a day in the life of a business systems analyst (BSA) like? You may be curious about the answer. So here I am to help you find the answer!

As an experienced business systems analyst, I will share my typical workday. Through my story, you will understand more about this career.

Let’s jump into the details!


A business systems analyst is someone who fixes system issues using technology. For example, they utilize analysis and design techniques to figure out how to make computer systems better.

I’m a full-time business systems analyst, and I love what I do! I start a busy workday with a cup of coffee. Then, I head to my company, settle in my warm seat, and dive into work. Here is what my typical looks like!

1. Define Strategic Goals

In the morning, I start by consulting with business leadership. I need to understand my company’s goals to set up the systems.

So, I have conversations with them to gather insights and identify the key objectives. By doing this, I can develop systems that support their goals. This job contributes to the company’s success.

Next, I collaborate closely with my IT department. Together, my team works on systems that align with the strategic goals.

Additionally, I join meetings every day. It’s a chance for all team members to brainstorm ideas and come up with innovative solutions. That’s why I need communication skills for my job.

Throughout the day, I also meet up with internal and external stakeholders. They can be colleagues from various departments or external partners of my project.

By engaging with them, I establish a clear project scope. Then, together, we define the goals that our systems should achieve.

Working with colleagues is a must

2. Design Systems

Designing systems is a crucial part of my job. Hence, I spend a lot of time designing solutions and documenting technical requirements.

I use specialized tools like Confluence or Atlassian Jira to document to keep everything organized. They also help me update requirements. This way, everyone can access the latest information and track changes.

3. Survey, Design, and Implementation

Once I have the initial designs, I will start to survey, design, and implement the system. I work closely with my development team to ensure the ideal user experience.

Throughout the development lifecycle, I update the requirements based on feedback. Then, I maintain traceability requirements. It’s the only way to keep me on track and make adjustments along the way.

4. Experiment

I also experiment with requirements validation techniques. One of these techniques is creating test cases that check if the final implementation aligns with the system requirements.

I can discover any problems early on by creating test cases before design. It helps save time and effort in system development.

Moreover, I sometimes review or approve test cases created by other team members. They should cover all the necessary scenarios.

5. Cost-Effective Calculation

Another important aspect of my role is calculating the cost-effectiveness of new systems. More specifically, I analyze the potential savings that the new system can bring. Then, I present this information to decision-makers.

Additionally, I oversee the implementation of new systems. Ensuring a smooth transition from the old system to the new one is important.

6. Develop Specifications and Templates

To facilitate the work of software engineers, I develop specifications and templates for them to follow. They help me maintain consistency and streamline the development process.

7. Carry Out a Risk Assessment

Lastly, I conduct risk assessments on existing legacy and proposed systems. This task involves identifying potential risks. I also have to evaluate their potential impact on my company’s operations.

Moreover, as a responsible business systems analyst, I conduct these assessments continuously. And thanks to the regular tests, I can take proactive measures to mitigate risks and safeguard the systems.

Business systems analysts work with the systems all day

Where Does a BSA Work?

Business systems analysts work in places where technology affects how a business operates. They help companies improve their systems.

Business systems analysts mostly work in an office. Sometimes, they may travel to conferences or meetings.

Plus, they collaborate with teams to understand what the company needs. Then, they can ensure the new systems they create match those needs.

Business systems analysts work in offices

Essential Skills

To be a good business systems analyst, I need some important skills. Let me tell you about them.

First, I need to have good analytical skills. It means I can study data to understand how things are working. I also look for patterns and trends to suggest how to improve the system.

Next, I have to communicate with my colleagues. For example, I listen to their ideas and learn how to express mine. Our goal is to solve problems together.

Another important skill is critical thinking. A business systems analyst should think carefully about a problem and develop strategic solutions.

Being a problem solver is essential, too. Thus, I’m good at finding solutions that meet the company’s needs. I figure out what is causing problems. And based on these reasons, I come up with creative ways to fix them.

Last, I need to be good with office software. I use these tools to create documents, presentations, and spreadsheets. I might also use project management software to keep track of my projects.


I face challenges and responsibilities every day. However, it’s an important role that motivates me to work hard. It feels great knowing that I’m making a positive impact on how technology and business work together.

Each day brings new opportunities. So I’m eager to make a difference. How about you? If you find this career path interesting, then learn more about it! Maybe you will become a business systems analyst someday!

Thank you for reading!